Understanding Office 365

FAQs for Office 365

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Why should I get Office 365 from Apps4Rent rather than straight from Microsoft?

If you purchase Office 365 straight from Microsoft, the actual end-user cannot directly approach Microsoft for issues – only one designated IT team admin can. Besides, the official response time for issues (not resolution time) of Microsoft is 24 hours for mails and support tickets. Phone support is limited to only those issues which are included in Microsoft’s official critical issues list.

So, your answer lies in two simple facts – total service and end-user support. We assist you from start to end in moving to Office 365, including migration, onboarding, deployment and testing. Post the migration, we also extend 24 x 7 x 365 end-user support. We are available to attend to your calls, emails and live chat, to solve any issue that you might face after migration.

And we offer our services and end-user support at no extra cost. You pay us exactly what you would directly pay Microsoft.


How Does Office 365 Work?

Microsoft Office 365 is a subscription-based model that includes all the regular Microsoft productivity applications like Word, PowerPoint, Excel, Outlook, OneNote and Publisher. It also features other web-based software including Lync (now known as Skype for Business), Business Class email Exchange, and OneDrive, the cloud storage.

Note that the Microsoft productivity applications mentioned above are also available as a live stream – just connect to the internet through any device, access them online, and work as you normally would on a Desktop. All upgrades, updates, and patches to Office 365 are automatically done by Microsoft in the background, ensuring that you always have the latest software.


Do I need Internet for Office 365?

Internet is needed to install and activate all Office 365 plans as well as to manage your subscription account. Internet is also needed to access Office 365 cloud productivity applications such as email, conferencing, IT management, and other services.

Many Office 365 plans, such as the Office 365 Business Premium and Office 365 Enterprise E3, also include the desktop version of Office. Having a desktop version enables you to do your work offline and have it automatically synced when you connect to the internet, so that your documents are always up to date. Besides, the updates and upgrades to your desktop version take place when connected to the internet,


How do I Migrate to Office 365?

Apps4Rent has a dedicated team of migration experts that will assist you for migrating to Office 365. From migration to onboarding to deployment, we will ensure that the downtime is as minimal as possible, and there is no data loss in the interim processes. Our team will create the account, handle the migration and also provision the users.   We follow the industry’s best practices to make sure that your migration is smooth, seamless, and makes you feel 100% satisfied before we sign off on the migration.


Will Office 365 Work with My Copy of Office?

Office 365 is designed to work with the latest version of Office, Office 2013, and Office 2011 for Mac. Previous versions of Office, such as Office 2010 and Office 2007, may work with Office 365 with reduced functionality. If you have Office 2003 or an earlier version, you will need to update to a newer version of Office in order to use Office 365; or you can subscribe to one of the many Office 365 plans that include the latest version of Office. In addition to getting the latest version of Office as part of your subscription, you will also get automatic updates, so your Office will always be up to date.


What is the Number of Users that Office 365 Can Support?

Being a highly scalable software, Office 365 can support from an individual user to corporates with tens of thousands of users. Office 365 Business plans are best for organizations with one to 300 users, while Office 365 Enterprise plans suit companies ranging in size from a single employee to 50,000-plus users. You can see how the different plans compare here.


Is My Data Secure?

All the data you create and upload resides safely in Microsoft’s highly secure data centers in the US. The data centers fulfill the strictest of compliance requirements; they are manned and monitored round the clock by top professionals and best processes in software security.

Microsoft guarantees 99.9% up time, with a financial backing for the same. Backups are done regularly and automatically on fixed schedules to ensure that your data is never lost. Even when you cancel the subscription, you will still be in control and ownership of all your data and you can take it with you if you decide to opt out.



What is the Ideal Setup Needed to Run Office 365?

For Mac users, we recommend the latest Office versions (Office, Office 2011, Office 2013), while Office 2007 and 2010 would work with limited functions. General users need not install any additional application to be able to use Office 365. As with any software, best results are obtained when your browsers, applications, and clients related to Office are kept updated and remain the latest version.


What Are the System Requirements for the Business and Enterprise Plans of Office 365?

Computer and Processor
PC: 1 Gigahertz (GHz) or faster x86-bit or x64-bit processor with SSE2 instruction set;
Mac: Intel processor

Mac: 4 GB RAM

Hard Disk
PC: 3.0 GB of available disk space;
Mac: 6 GB of available disk space. HFS+ hard disk format (also known as Mac OS Extended or HFS Plus)

PC: 1280 x 800 screen resolution;
Mac: 1280 x 800 screen resolution

PC: Graphics hardware acceleration requires a DirectX 10 graphics card.

Operating System
PC: Windows 10, Windows 8, Windows 7 Service Pack 1, Windows 10 Server, Windows Server 2012 R2, Windows Server 2012, or Windows Server 2008 R2;
Mac: Mac OS X 10.10

Current or immediately previous version of Internet Explorer; the current version of Microsoft Edge, Safari, Chrome, or Firefox.

.NET version
PC: .NET 3.5 required. Some features may require .NET 4.0, 4.5, or 4.6 CLR to also be installed.

Other –
A Microsoft account and/or Microsoft organizational account
Internet functionality requires an Internet connection. Fees may apply.
A touch-enabled device is required to use any multi-touch functionality. But, all features and functionality are always available by using a keyboard, mouse, or other standard or accessible input device. Note that touch features are optimized for use with Windows 10, Windows 8.1 or Windows 8.
Product functionality and graphics may vary based on your system configuration. Some features may require additional or advanced hardware or server connectivity.


Can I switch from One Office 365 Plan to Another?

When you want to upgrade, you can easily transition your account to a better plan. For e.g., you can upgrade from an Office 365 Business plan to an Office 365 Enterprise plan. When you upgrade your account, your domain name is transferred to your new account, whether you brought your own domain name to the Office 365 account or you set up a domain name with Office 365.


Can I Use the Domain that I Already Own?

Yes, you can add your own domain name to Office 365 for creating the domain-based email addresses. Find your domain registrar or DNS hosting provider. To set up a domain to Office 365, you, as an admin, must own a domain and change the relevant DNS records for your domain. Office 365 creates a domain for you when you sign up, like You can keep using this domain for your user ID and for your Office 365 services, or add your own custom domain. In most circumstances, you can add up to 900 domains to your Office 365 subscription.


What is the Compatibility of Office 365 with Mobile Devices?

Windows: Office Mobile applications (Word, Excel, PowerPoint, OneNote, Outlook Mail, and Outlook Calendar) require Windows 10.

iOS: Office for iPad® and iPhone® requires iOS 8.0 or higher. Office for iPad Pro™ requires iOS 9.0 or higher.

Android: Office for Android™ can be installed on tablets and phones that meet the following criteria: running Android KitKat 4.4 or later version and have an ARM-based or Intel x86 processor.

Mobile browsers: Any mobile browser supported by Microsoft may be used, including the Intune Managed Browser.


What are the Mobile Apps Available for Office?

Office provides these mobile apps:

Office for Android™ and Office for iPad®:
You can view, create and edit documents with touch-friendly Word, Excel and PowerPoint apps. Word offers track change and add comments functionalities. Content and formatting stay intact to look the same on PC or Mac. Documents can be viewed for free, while editing and creating documents requires an eligible Office 365 subscription.

Office Mobile
Office Mobile comes built-in on Windows Phone 8 and select models of iPhone and Android phones. Office Mobile offers content viewing and on-the-go editing with content formatting consistency. Office Mobile for iPhone and Android phones are free for non-commercial use. To edit or create documents or to access documents stored in SharePoint and OneDrive for Business on premises, you must have a qualifying Office 365 plan.

Outlook Mobile
The Windows Phone 8 includes a pre-installed version of Outlook that you can use to access your, Office 365, or Exchange email.

The mobile OneNote app allows you to access your notes while on the move. This app is available for Windows Phone 8, iPhone, iPad, and Android phones.

OWA – Outlook Web Access
If you have an Office 365 subscription that includes Exchange Online, you can use the OWA app to sort, scan, and respond to email, and stay on top of your schedule. This app is available on iPhone and iPad.

Lync Mobile
For companies that use Skype for Business or the latest version of Lync, the mobile Lync app or the Skype for Business mobile app can be used to stay connected through the mobile. This app works on Windows Phone 8, iPhone, iPad, as well as Android phones.