How to Manage Request for Proposals (RFPs) and Vendor Proposal Process with Hosted SharePoint Services Template
Managing volumes of RFPs can be tough. The process of submitting request for proposals and managing responses is a very important step in the procurement process as it enables an organization in making “preferred supplier” decisions. If handled inappropriately, it can take up a lot of time and effort. Setting up a system to manage this process helps in making sound business decisions that would best suit your organization’s requirements. Organizations need an application that presents RFP information in an orderly manner and helps organize the process of creating your own RFPs and managing proposals received from vendors. Such a system should make available all information specific to a proposal at one central location. Assigning ownership and tracking of tasks pertaining to a proposal should be made easier.
The Request for Proposal SharePoint Services application template helps team members in creating RFPs and managing proposals submitted by vendors. You can create and upload your RFP documents on the site under the user specific “My RFPs” location where the RFP title, description, owner, due date and status are specified. This template allows you to upload proposals submitted by vendors. It includes functionality to track the status of proposals. Users can specify details such as vendor information, date of submission, and status – whether the proposal is under review, accepted or rejected. Thus, proposals can be organized according to vendors or RFPs. Vendors can be notified about the status of proposals. This template enables you to upload a Statement of Work after a proposal is accepted. The statement of work is helpful in tracking details, milestones and deadlines. Team members can also host discussions on this site pertaining to specific proposals.
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