Definition of different roles and permissions in Outlook

14 August 2009
in: Exchange,MS Outlook

This document outlines various roles and permissions available in Outlook for sharing folders; calendars and items. Most often you just need to right click on the item; calendar or folder and click on Properties. After clicking Properties Select Permissions and then click on Add to add users. You can refer the table given below for access definitions.

Name of Roles.	Tasks which can be performed.
Owner	Create, read, modify, and delete all items and files, and create subfolders. As the folder owner, you can change the permission levels that other people have for the folder. (Does not apply to delegates.)
Publishing Editor	Create, read, modify, and delete all items and files, and create subfolders. (Does not apply to delegates.)
Editor	Create, read, modify, and delete all items and files.
Publishing Author	Create and read items and files, create subfolders, and modify and delete items and files that you create. (Does not apply to delegates.)
Author	Create and read items and files, and modify and delete items and files that you create.
Contributor	Create items and files only. The contents of the folder do not appear. (Does not apply to delegates.)
Reviewer	Read items and files only.
Custom	Perform activities defined by the folder owner. (Does not apply to delegates.)
None	You have no permission. You cannot open the folder.