ShareFile is a content collaboration tool developed by Citrix. It simplifies content synchronization and sharing among users and devices. It is designed to address the challenges of mobility with data security that is scalable for small and medium businesses. It is a versatile solution that can work as an abstract layer for content and storage solutions.
While ShareFile has constantly evolved since it was acquired by Citrix Systems in 2011, a significantly larger number of organizations use SharePoint. This includes a majority of the Fortune 500 companies. One of the most important reasons for organizations to prefer SharePoint is its ease of use and the range of tools, platforms, and services that are built on it apart from the integrations. Besides, many of the features that were unique to ShareFile are now available with SharePoint. Here’s a guide on ShareFile to SharePoint migration.
What Are the Different ShareFile to SharePoint Migration Methods?
There are different ways in which content can be moved from ShaeFile to SharePoint. Broadly, there are three ways in which you can move content from ShareFile to SharePoint.
- Synchronize using ShareFile Connector for Office 365.
- Manually transfer content to SharePoint Online.
- Use third-party tools to move content.
How to Move Data Using ShareFile Connector for Office 365?
The SharePoint Connector for Office 365 is an integration for accessing files and applications securely from various platforms including OneDrive for Business and SharePoint Online. Users can see their Office 365 application within the Citrix FileShare interface. All changes made will directly reflect in the Office 365 account.
This approach, however, has certain disadvantages. While the feature is included in certain plans such as Enterprise, Advanced, and Business, the tools cannot be used with accounts on HIPAA compliant servers as they require Citrix-Managed (cloud) StorageZones. Additionally, the upload size is restricted to 100 MB per file.
How to Move Data into SharePoint Manually?
In some scenarios, you will have to manually migrate content from ShareFile to SharePoint. This method involves the use of Citrix Files for Windows. With Citrix Files for Windows, users can add the content to files or folders that they need to migrate to a specific drive that can then be redirected to OneDrive for Business or SharePoint.
The downside of this approach is that transfer of large volumes of data transfer is time-consuming and error-prone. Moreover, while most content can be exported using tools such as Excel, complex lists require Access for working with offline content.
How to Migrate ShareFile Data to SharePoint Using Third-Party Tools?
Several third-party tools can be used to facilitate in migrating data from ShareFile to SharePoint. These tools can help in reducing the migration time for complex data, especially for large-scale migration projects. These can help in preparing content to migrate data from ShareFile repositories incrementally to reduce the loss of time and sustain productivity. They are often more flexible in providing greater visibility to the migration process thus helping in identifying and rectifying issues faster.
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