How to Use Spectrum TeleTrack with QuickBooks?

Spectrum TeleTrack Services is a web-based home-care software comprising scheduling, tracking, billing, and management systems designed to bring discipline, accountability, and professionalism to home healthcare agencies of all sizes. The intuitive scheduling application is easy to set up and is designed with a focus on speed and accessibility for families and caregivers. User-friendly portals for family members and caregivers provide access to schedules, clock-ins, visit notes, and internal messaging capabilities using private web portals that can be password protected. Caregivers can use TeleTrack for clocking in and out without much training. Moreover, Teletrack seamlessly integrates with a wide range of back-office products to streamline business processes. In this article, we will focus on the use of TeleTrack with QuickBooks.

What Are the Advantages of Using TeleTrack with QuickBooks?

Integrating TeleTrack with QuickBooks Desktop allows users to take advantage of the vast range of features that integrate seamlessly with the capabilities of QuickBooks. Here are some of the advantages of integrating TeleTrack with QuickBooks.

  • Information about customers in the TeleTrack CRM (Customer Relationship Management) can be directly shared with QuickBooks.
  • Billing and payroll information can be generated with a few clicks with seamless QuickBooks integration.
  • Invoices can be generated either from QuickBooks or customized from TeleTrack.
  • Businesses will have access to comprehensive reports that include data from both applications.
  • QuickBooks Scan Manager can be used to scan and print several types of documents in the TeleTrack library.

How Does TeleTrack Work with QuickBooks?

Spectrum TeleTrack works both with QuickBooks Desktop and QuickBooks Online using the web API service. Integrating TeleTrack with QuickBooks allows businesses to generate billing and payroll in minutes. The data is shared between TeleTrack and QuickBooks electronically, ensuring that it is accurate and there is no data loss. This reduces administrative costs, as the number of administrative hours required for supporting the business by automating the flow of data and information between the applications.

Users call their assigned toll-free numbers when they arrive or depart from their office. This number is registered in the Spectrum TeleTrack system to match the scheduled time with the actual time. Alternatively, the TeleTrack Smartphone Apps can be used by caregivers to clock in and out. The clock-in and clock-out information are automatically sent to QuickBooks for recording the payroll and billing information. This not only eliminates data entry errors but also ensures that service providers are paid accurately for the hours that they have worked.

Apps4Rent Can Help with Remote Access to QuickBooks Desktop

While TeleTrack is designed to help service providers manage their businesses from anywhere, certain tasks, such as generating invoices and processing payroll are better handled in QuickBooks Desktop. However, as a desktop application, QuickBooks Desktop users need access to the machine on which the application is installed, restricting the operational capabilities of businesses.

As an Intuit Authorized Hosting Provider, Apps4Rent can host QuickBooks Desktop and QuickBooks Enterprise, along with other applications, on Windows-powered virtual machines in our top-tier SSAE-16 datacenters to virtualize business operations. Contact our QuickBooks professionals, available 24/7/365 over the phone, chat, and email for support.

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