How to Migrate from iiNet Webmail to Gmail/Google Workspace?
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31 July 2025 -
Google Workspace Migration -
Written by George Dockrell
iiNet Webmail has long been a familiar name for customers of iiNet, one of Australia’s largest internet service providers. As a web-based email service, it allows users to send and receive emails using their iiNet email address from any device with an internet connection. Over the years, it has evolved to include features like spam filtering, an address book, and email forwarding, making it a functional choice for everyday email management.
Originally developed as a built-in email solution for iiNet customers, iiNet Webmail has remained a reliable option for those who prefer a straightforward, ISP-hosted email service. With IMAP support, users can sync their emails across multiple devices, ensuring access to messages whether they’re using a desktop, smartphone, or tablet. The service also includes basic email organization tools, making it easier to manage inbox clutter and automate certain tasks like forwarding emails or setting up out-of-office replies.
Like many ISP-provided email services, iiNet Webmail was designed as a convenience for subscribers, offering an easy way to manage email alongside their internet plan. However, as email needs grow, users often look for solutions that offer more flexibility, storage, and integration with modern tools. If you’re considering moving your emails from iiNet Webmail to Gmail or Google Workspace, understanding the migration process can help ensure a smooth transition.
Benefits of Google Workspace Compared to iiNet Webmail
Google Workspace offers a feature-rich email and productivity platform that goes beyond iiNet Webmail’s basic services. The table below highlights key differences to help users understand the benefits of making the switch.
| Feature | iiNet Webmail | Google Workspace |
| Email Functionality | Basic web-based email | Advanced email with integrated tools |
| Productivity Tools | Limited to email and basic organization | Includes Gmail, Google Drive, Docs, Meet, and more |
| Collaboration | No real-time collaboration | Multiple users can edit and share files in real time |
| Scalability | Fixed service tied to iiNet plans | Flexible plans for individuals and businesses |
| Security Features | Basic spam filtering | Multi-factor authentication, encryption, data loss prevention |
| Storage Capacity | Limited email storage | Up to 5 TB per user with Google Drive |
| Third-Party Integrations | Minimal | Extensive integrations via Google Workspace Marketplace |
| Long-Term Value | Suitable for iiNet subscribers | Future-ready solution with continuous updates |
Key Steps Before Migrating from iiNet Webmail to Gmail/Google Workspace
A successful migration requires careful planning to ensure a smooth transition with minimal disruption. Follow these key steps to prepare your iiNet Webmail data and accounts for the move.
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Assess Your Current Email Setup
Identify all necessary data for migration, including emails, contacts, and attachments, while reviewing account settings and storage requirements.
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Create Google Workspace or Gmail Accounts
Set up new Gmail or Google Workspace accounts, configure settings to match iiNet Webmail, and verify that adequate storage is available.
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Prepare Google Workspace for Migration
Adjust relevant settings, establish email policies such as spam filtering, and allocate enough storage to accommodate the transferred data.
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Back Up iiNet Webmail Data
Export emails, contacts, and other important data from iiNet Webmail and store backups securely to prevent potential data loss.
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Notify and Support Users
Communicate the migration timeline, provide necessary training on Gmail or Google Workspace, and set up a support system for user assistance.
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Test the Migration Process
Conduct a small-scale test migration, verify data integrity, and make necessary adjustments based on feedback to ensure a smooth transition.
Following these steps will help ensure a smooth and efficient migration from iiNet Webmail to Gmail or Google Workspace.
Steps to Migrate from iiNet Webmail to Gmail/Google Workspace
Follow these structured steps to ensure a smooth and complete transition from iiNet Webmail to Gmail or Google Workspace.
- Sign in with a super administrator account to the Google Admin console to manage the migration process.
- Go to Data > Data Import & Export > Data Migration (New) and select Go to Classic Migration Service for IMAP-based migrations.
- Choose Other IMAP Server as the source and confirm Email as the data type for migration.
- Select Auto Select (Recommended) or manually enter iiNet’s IMAP server details in the Server URI field (e.g., imap.iinet.net.au).
- Enter the email address and password of the role account authorized to access iiNet Webmail data for migration.
- Click Start to establish the connection. If unsuccessful, verify the role account credentials and server details, then try again.
- Select the migration start date and adjust migration options, such as excluding specific data types if required.
- Click Add User, enter the iiNet Webmail address, map it to the new Gmail or Google Workspace account, and provide the source email credentials.
- Upload a CSV file containing all iiNet email addresses mapped to corresponding Gmail or Google Workspace accounts, then start the migration.
- Track progress in the admin console, verify that all emails have transferred successfully, and exit the migration once complete.
Following these steps ensures a seamless transition from iiNet Webmail to Gmail or Google Workspace while preserving all essential data.
Experience Seamless iiNet Webmail to Google Workspace Migration with Apps4Rent
A well-planned migration minimizes disruptions and ensures a smooth transition, but moving from iiNet Webmail to Gmail/Google Workspace requires careful handling to preserve data integrity and avoid downtime. Apps4Rent specializes in managed migrations, delivering seamless transitions with minimal business impact.
As a Google Cloud Partner, Apps4Rent has the expertise to securely migrate your iiNet Webmail data while customizing the process to fit your specific business needs. Our team ensures that every step is optimized for efficiency, reducing the complexities of IMAP-based email migration. With 24/7 support available via phone, chat, and email, our experts are always ready to assist you at every stage of the migration. Contact Apps4Rent today to learn how we can help optimize your Google Workspace migration.
