QuickBooks and Sage are two of the most widely used accounting solutions. Both software have a range of products that are designed for businesses of different sizes. While QuickBooks is best known for its bookkeeping and accounting capabilities, Sage products lean more towards project management. However, there is a significant overlap between the capabilities of Sage BusinessWorks and QuickBooks Enterprise.
Many organizations move company data from Sage BusinessWorks to QuickBooks Enterprise for reasons ranging from convenience to support. This writeup should give you an overview of how to migrate from Sage BusinessWorks to QuickBooks Enterprise and explore hosting as an alternative solution.
Why Migrate from Sage BusinessWorks to QuickBooks Enterprise?
Many businesses opt for Sage BusinessWorks when they begin operations. However, as they generate more data, add employees, and increase their inventories, they outgrow the capabilities of the solution. Here are some of the reasons for organizations to migrate from Sage BusinessWorks to QuickBooks Enterprise.
- Many users have observed that Sage BusinessWorks slows down with time. Transactions take longer to execute, and reports are not generated as quickly as they used to earlier.
- There is often a requirement to enter data manually in multiple systems with Sage BusinessWorks leading to errors due to duplication that is often difficult to correct.
- Organizations could require additional access control mechanisms that cannot be easily implemented in Sage BusinessWorks.
- Sage BusinessWorks may not integrate well with many of the other important software that businesses need to scale operations.
How to Migrate from Sage BusinessWorks to QuickBooks Enterprise?
Unfortunately, Sage BusinessWorks to QuickBooks conversion cannot be done natively using the QuickBooks Desktop Conversion Tool directly. Businesses have to convert company data in Sage BusinessWorks to a file format that is compatible with the tool, which is typically Sage 50. Here’s what you need to do to migrate from Sage BusinessWorks to QuickBooks Enterprise.
Migrate from Sage BusinessWorks to Sage 50
Data will have to be exported from SageBusinessWorks to Sage 50. Some data such as Accounts can be exported as CSV files that will have to be converted into a format that works with Sage 50. Other data, such as purchase invoices, quotes, and sales orders can be imported into Sage 50 as .imp files.
Preparing for Sage 50 to QuickBooks Enterprise Conversion
Once you have converted Sage BusinessWorks files into Sage 50, you can prepare to migrate to QuickBooks Enterprise.
- The first step of converting Sage 50 to QuickBooks Enterprise is to ensure that both software are installed on the same computer.
- The data folder and .exe files for both QuickBooks and Sage 50 along with the company data and other backups should be in the local hard drive of the computer on which QuickBooks.
Preparing Sage 50 For Conversion
- Launch the Sage 50 application and open the file to be converted.
- Change the password in the Data Access/Crystal Reports tab on the Security Setup.
- Close the Sage 50 application after changing the password.
Installing QuickBooks Conversion Tool
- Download the QuickBooks Conversion Tool from the Intuit website.
- Save it on the Desktop.
- Launch the application with admin rights by right clicking its icon and selecting Run as Administrator.
Convert Sage 50 Data to QuickBooks
- Select the Sage 50 files to be converted.
- Select the QuickBooks company file to which the connection has to be established in the Database Name.
- Pick the QuickBooks Desktop version to which the Sage data should be moved.
- Choose an appropriate folder for saving the converted file.
Confirmation of Conversion
Once the tool completes the process of conversion of Sage 50 files to QuickBooks data, you can open the newly created company file in QuickBooks.
Follow the steps below to confirm that the process was successful.
- Open the File Explorer from the Windows start menu.
- Search for the failed transaction log in the folder created for QuickBooks when the conversion process was initiated.
- If there are no missing entities, there is no further action needed for working with QuickBooks.
While this method recommended by the QuickBooks team can be performed without third-party assistance, there could be progressive loss of data in the migration from Sage BusinessWorks to Sage 50, and then to QuickBooks Enterprise.
What Are the Other Factors to Be Considered for Sage BusinessWorks to QuickBooks Migration?
Migration from Sage BusinessWorks to QuickBooks using the QuickBooks Desktop Conversion Tool is, in most cases, a multi-step process, especially if you are using a retired version. It is limited in scope and can be both expensive and error-prone. The alternative is to use third-party tools, extensions, and services. While these could reduce the number of steps and simplify the migration process, there is a risk of compromise of data.
Apps4Rent Can Help with Accounting Software Hosting
Migrating from Sage BusinessWorks to QuickBooks Enterprise can certainly be rewarding if the benefits outweigh the complexity of the process. However, some of the drawbacks of Sage solutions can be overcome by hosting them on the cloud. Apps4Rent not only guarantees reliable hosting services for both Sage software solutions and QuickBooks Enterprise but also provides QuickBooks licenses at promotional prices as a trusted QuickBooks Solutions Provider (QSP). Our consultants provide 24/7 support for managed QuickBooks hosting services via phone, chat, and email. Contact us today for more details.