How to Migrate from Amazon WorkMail to Google Workspace?

• 10 January 2026
• Google Workspace Migration
• Written by Editorial Team

Amazon WorkMail is a managed business email and calendaring service designed for organizations that need a secure, scalable, and easy-to-manage email solution. Built on Amazon Web Services (AWS), it integrates seamlessly with corporate directories, offers enterprise-grade security, and supports access through Microsoft Outlook, IMAP-compatible clients, and native mobile apps. With features like automated maintenance, data encryption, and Active Directory integration, WorkMail simplifies email management while ensuring high availability and compliance.

Despite its advantages, many businesses find themselves needing a more feature-rich and collaborative email platform, prompting a transition to Gmail or Google Workspace. Google’s ecosystem provides powerful productivity tools, advanced collaboration features, and seamless integration with other Google services, making it a preferred choice for organizations seeking greater flexibility and innovation. Migrating from Amazon WorkMail to Google Workspace requires careful planning to ensure a smooth transition without data loss or service disruption. This guide will walk you through the essential steps for a successful migration.

Why Migrate from Amazon WorkMail to Gmail/ Google Workspace?

Moving from Amazon WorkMail to Gmail or Google Workspace offers a range of advantages, particularly for businesses looking to enhance productivity, streamline email management, and improve collaboration. Google’s ecosystem provides an intuitive and feature-rich experience, making it a compelling alternative.

1. Smarter Organization: Gmail automatically categorizes emails into Primary, Social, and Promotions tabs, helping users prioritize important messages.
2. Robust Search & Filtering: Google’s powerful search functionality makes finding emails faster and more efficient compared to traditional inbox structures.
3. Unified Email Access: Users can manage multiple email accounts within a single Gmail interface, simplifying workflow and reducing the need to switch between different platforms.
4. Collaboration Tools: Google Workspace integrates with essential apps like Google Drive, Docs, Sheets, Meet, and Calendar, fostering real-time collaboration and efficient communication.
5. Cloud Storage & File Sharing: Google Drive offers extensive cloud storage and file-sharing capabilities, which can be more flexible and accessible compared to Amazon WorkMail’s options.
6. Flexible Pricing: Google Workspace provides scalable pricing options tailored to businesses of different sizes, allowing organizations to pay only for what they need.
7. Free Storage for Individuals: Gmail users receive 15 GB of free storage, which may be a cost-effective solution for individuals and small teams.
8. Intuitive Interface: Gmail’s modern, user-friendly design makes it easy to navigate and manage emails across desktop and mobile devices.
9. Cross-Device Synchronization: Whether using a computer, smartphone, or tablet, users experience a seamless transition with full access to their emails and files.
10. Industry-Leading Security: Gmail’s built-in protections include phishing detection, malware filtering, and AI-powered spam prevention to keep inboxes secure.

How to Migrate Email Data from Amazon WorkMail to Gmail/Google Workspace?

Once the necessary preparations are complete, the next step is to transfer email data from Amazon WorkMail to Gmail or Google Workspace. This process involves configuring IMAP settings, setting up migration parameters, and ensuring a smooth transition without data loss.

Configuring Migration Settings in Google Admin Console

1. Sign in to the Google Admin Console using a super administrator account.
2. Navigate to Menu > Data > Data migration.
3. Click Set up data migration and choose Other IMAP Server as the migration source. Ensure that Email is selected as the data type.
4. Choose IMAP and enter the IMAP server address for Amazon WorkMail.
5. Provide the email address and password for the role account, then click Start. If the connection fails, double-check the credentials and server settings before retrying.
6. Select a Migration Start Date and adjust any additional options if needed.

Transferring Email Data from Amazon WorkMail to Gmail/Google Workspace

1. Click Bulk upload with CSV and attach a formatted CSV file containing the source and destination email addresses.
2. Once the file is uploaded, click Upload and Start Migration.
3. If errors occur, either cancel to correct the file or proceed by ignoring the errors.
4. When the migration is complete, click Exit migration under More.

These steps cover the process for migrating emails from Amazon WorkMail to Gmail or Google Workspace. If you also need to migrate contacts, calendars, or additional data, working with a trusted cloud solutions provider like Apps4Rent can help ensure a seamless and efficient transition.

Get Expert Assistance for a Smooth Amazon WorkMail to Google Workspace Migration

Migrating from Amazon WorkMail to Gmail or Google Workspace requires careful planning, technical expertise, and a thorough understanding of both platforms. While manual migration allows for direct oversight, it can be time-consuming and prone to errors that may disrupt business operations. Partnering with Apps4Rent ensures a seamless and efficient Google Workspace migration without the risk of data loss or downtime.

As a trusted Google Cloud Partner, Apps4Rent specializes in helping businesses move to cloud-based platforms with minimal disruption. Our team of experts securely transfers your Amazon WorkMail email data to Gmail or Google Workspace while preserving data integrity and operational continuity. With 24/7 support available via phone, chat, and email, we provide reliable assistance every step of the way.

Contact Apps4Rent today for a hassle-free migration from Amazon WorkMail to Gmail or Google Workspace.