How to Integrate Estimating Link with QuickBooks?

• 09 October 2025
• QuickBooks
• Written by George Dockrell

Managing construction projects and bidding has evolved with the introduction of powerful tools like Estimating Link. This sophisticated estimating and bidding software is specifically designed for heavy civil construction projects, such as highways, bridges, and site work. Estimating Link provides an efficient, user-friendly platform for contractors to create precise cost estimates and professional bids while boosting productivity and profitability.

With key features like task data reuse, detailed cost analysis, and seamless integration with accounting software like QuickBooks, Estimating Link allows for streamlined project management from the first bid to final billing. The application also integrates with takeoff software and offers built-in reporting tools, helping you avoid costly errors and gain valuable insights into project performance. Whether you’re looking to scale tasks or create comprehensive proposals, Estimating Link empowers users to win more bids and manage projects with confidence and accuracy.

The upcoming sections of this blog will explore the integration between Estimating Link and QuickBooks.

Advantages of Integrating Estimating Link with QuickBooks

The following points highlight the benefits of integrating the construction estimation and bidding software, Estimating Link, with the accounting application, QuickBooks.

• Seamless Data Synchronization: Automatically syncs data between Estimating Link and QuickBooks, eliminating the need for manual data entry and reducing the risk of errors.
• Reduced Human Error: By minimizing manual input the integration ensures that your project data is more accurate, reducing the risk of costly mistakes.
• Up-to-Date Financial Reports: With integrated data, you gain access to timely and precise financial insights, enabling smarter decision-making.
• Improved Cash Flow: Streamlined invoicing and faster payment processing help keep cash flow steady, which is critical for maintaining healthy business operations.
• Effective Project Tracking: Monitor project progress and profitability in real time, making it easier to stay on top of deadlines and budgets.

How to Integrate Estimating Link with QuickBooks?

Follow these steps to seamlessly integrate Estimating Link with QuickBooks Desktop for efficient project management and accounting. Note that these steps are for the Desktop version and not for QuickBooks Online.

• Log in to the Estimating Link Downloads page using your CLI # and password.
• Navigate to the Documentation section and locate the QuickBooks and Estimating Link interface file.
• Download the file and double-click it from your downloads folder to install the interface. Open QuickBooks.
• Go to Edit > Preferences > Accounting > Company Preferences and turn on Use class tracking and Prompt to assign classes.
• Check for a New Construction class under Lists > Class List. If it doesn’t exist, create it.
• Ensure a Construction account exists under Company > Chart of Accounts. If not, create it as an Income account or rename an existing construction-related account to Construction.
• In Estimating Link, navigate to Setup > Options > Accounting Tab.
• Enable QuickBooks by checking the box next to it.
• To import customer data from QuickBooks into Estimating Link open QuickBooks, then in Estimating Link, go to File > Import > Accounting > QuickBooks > Customer List.
• Authorize the connection in QuickBooks when prompted.
• To export customer data from Estimating Link to QuickBooks open QuickBooks, then in Estimating Link, go to File > Export > Accounting > QuickBooks > Customer List.
• Authorize the connection in QuickBooks when prompted.
• Verify synced customers in QuickBooks under Customer Center and in Estimating Link under Setup > Customer Library.

This integration helps streamline workflows, eliminate manual data entry, and improve project accounting efficiency.

Contact Apps4Rent for Simplified Estimating Link and QuickBooks Integration

Integrating Estimating Link with QuickBooks can transform the way your business handles estimating, bidding, and financial management. By automating data transfer and improving accuracy, you save time, reduce errors, and enhance overall efficiency. Whether you’re a construction company or a civil engineering firm, this integration can help you stay on top of projects and make smarter decisions.

At Apps4Rent, we assist businesses in optimizing their workflows and achieving seamless software integration. Our team of QuickBooks experts is ready to assist you in setting up and managing the Estimating Link and QuickBooks integration, ensuring everything runs smoothly. We also offer several attractive QuickBooks hosting solutions that are tailored to your business requirements.

Contact us now to learn how we can help streamline your estimating and financial processes by seamlessly integrating your Estimating Link and QuickBooks applications. Whether through chat, email, or phone, our experts are here to support you every step of the way. Let us help you improve your business operations today!