How to Integrate Epos Now with QuickBooks?

• 13 November 2025
• QuickBooks
• Written by George Dockrell

Epos Now is a cloud-based point of sale (POS) solution designed to meet the fast-paced demands of retail and hospitality businesses. From cafés and restaurants to specialty stores and multi-location retailers, it combines sales software with compatible hardware to manage transactions, inventory, payments, and customer interactions through a single platform.

Key features include real-time sales tracking, barcode scanning, split billing, and return processing, along with inventory tools for stock monitoring, automated ordering, and low-stock alerts. Businesses can also manage customer loyalty programs, track employee hours, and access detailed reports on sales, inventory, and staff performance. Payment options range from chip-and-PIN and contactless to mobile wallets, with the option to use Epos Now’s own payment gateway for transparent processing.

The platform’s integration ecosystem connects with marketing tools, eCommerce platforms, and accounting software. For QuickBooks users, this connection streamlines financial processes by syncing sales, payments, and inventory updates directly into accounting records. This reduces manual entry, improves accuracy, and ensures POS activity is reflected in real-time financial reporting.

Streamlined Retail and Accounting with Epos Now–QuickBooks Integration

Integrating Epos Now with QuickBooks delivers a connected solution that unifies retail and accounting operations, reduces manual effort, and strengthens financial accuracy. Businesses can manage sales and bookkeeping from a single, synchronized system, improving efficiency and enabling better decision-making.

• Automatically sync sales, transactions, and financial records between Epos Now and QuickBooks, removing the need for manual data entry.
• Save time by automating data transfer, with businesses typically reducing accounting work by up to eight hours each month.
• Access updated sales and financial data instantly from any device to make faster, more informed decisions.
• Minimize errors and ensure compliance with accounting standards, including automated VAT return submissions and tax code mapping.
• Give finance, sales, and management teams a shared, accurate view of financial data to improve coordination and decision-making.
• Support multi-location operations, advanced inventory management, and varied payment methods without sacrificing accuracy or control.

This integration empowers businesses to streamline workflows, maintain precise financial records, and drive growth with the confidence of timely, reliable data.

Steps to Integrate Epos Now with QuickBooks

Connecting Epos Now with QuickBooks Online is a straightforward process that links your point-of-sale and accounting systems for automated data synchronization. Following these steps ensures smooth setup, accurate mapping, and seamless ongoing operation.

1. Log in to your Epos Now Back Office, open the Bento Menu, navigate to the AppStore, search for “QuickBooks,” click Get, select Buy App, choose the locations to connect, pick a payment method, and complete the purchase.
2. In Back Office, go to AppStore > My Apps, locate the QuickBooks app, click Setup, and follow the onboarding wizard.
3. Select your preferred posting method — Individual Invoice Sync or Batch End of Day Summary — and enter your notification email and phone number.
4. Map sales categories or products, payment types, tax rates, tips, and service charges to the corresponding accounts in QuickBooks.
5. Configure optional features for purchase orders, inventory, cost of goods sold, shipping, freight, expenses, and locations.
6. Save all settings in the onboarding wizard to begin syncing data between Epos Now and QuickBooks.
7. If needed, use live chat, schedule a call with support, or contact them before setup to arrange historical data synchronization.

Seamless Epos Now and QuickBooks Integration with Apps4Rent

Integrating Epos Now with QuickBooks can transform how your business manages sales, inventory, and finances, creating a unified system that works in real time. With the right setup, you can reduce manual data handling, eliminate reporting delays, and ensure accurate financial records that keep pace with your daily operations.

As an Intuit Authorized Hosting Provider, Apps4Rent can assist you every step of the way in connecting Epos Now with QuickBooks, ensuring your integration is configured for optimal performance. Beyond integration support, we also offer secure, scalable hosted QuickBooks Desktop plans, giving your team the flexibility to access accounting data from anywhere while maintaining enterprise-grade security.

Whether you are streamlining your current POS-accounting workflow or expanding to a multi-location setup, Apps4Rent delivers the expertise, hosting solutions, and dedicated support needed to keep your retail and accounting systems running in perfect sync.