The “Modified by” field in workflow always show the Users Account information (DOMAIN\UserAccount), but not the user Preferred Name (User Name Eg. James Smith).

When you create a Workflow on a Document Library using SharePoint Designer the Workflow would send out an approval status email to the users.

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When the Workflow is started the system will send an Email out to the approver with the detailed information of this document, such as “Created by”, “Modified by”. But the system will always show the user account in the format of DOMAIN\ALIAS and not the preferred Name (User Name Eg. James Smith).

This is a known quirk in Microsoft SharePoint and how it treats display user name and preferred name when using a SharePoint workflow.

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