These are step by step instructions on how to configure the settings for your Microsoft Outlook Web Access (OWA) calendar.
1. Click on Options.
2. Select Calendar Options.
The OWA calendar in can be personalized by enabling/disabling the following options:
Show Week Numbers: Checking this option enables the date picker in Outlook Web Access to show the number that is associated with the week. By default, this setting is not selected.
First day of the week: You can use this list to select the first day of the work week.
Show hours in: Use this option to determine the increments in which the calendar shows time. You can choose 15-minute increments or 30-minute increments.
• Calendar Work Week
This view gives you a calendar of the work days as defined by the options under Calendar Work Week. By default, the work days are Monday through Friday. You have the option to set the start and end time of the work days. Times that are not part of the work day are shown in a darker color than working times in the calendar view.
When you are using the Scheduling Assistant, the work times of each attendee is considered in the suggested meeting times.
—Show week as: Put a check box next to days which make your work week. Selected days appear in your MS Outlook Web Access (OWA) calendar as work days.
—Start time: Select the time when your work day starts. The start time is used by the Scheduling Assistant to select possible times to schedule meetings.
—End time: Select this option when your work day ends. The end time is used by the Scheduling Assistant to select possible times to schedule meetings.
• Reminder Options
By default, this option is turned on in Outlook Web Access. Reminder settings can be changed using the check boxes under Reminder Options.
Select or clear the check box next to each option to turn it on or off.
—Show reminder alerts for Calendar items: This option allows Outlook Web Access to provide a visual message when a calendar reminder is due.
—Show reminder alerts for Task items: This option allows Outlook Web Access to provide a visual message when a task reminder is due.
—Play a sound when a reminder is due: Outlook Web Access play a sound any time a reminder is due.
—Default reminder: Use this list to set the default period of time for reminders. If the default is set to 15 minutes, a reminder for an item will be generated 15 minutes before that item is due.
• Automatic Calendar Processing
Options here allow Outlook Web Access to handle meeting requests that are sent to you.
—Automatically place new meeting requests on my calendar, marked as Tentative: This option allows Outlook Web Access to automatically add a meeting to which you have been invited to your calendar and mark it as tentative. Selecting this option does not send a reply to the meeting organizer. However, it lets other people who might invite you to a meeting see that you may be busy at that time.
—Move out-of-date meeting requests and responses to the Deleted Items folder: This option Outlook Web Access to delete out-of-date meeting requests and responses from your Inbox.
Automatically process requests and responses from external senders: Use this option to apply meeting requests and responses to your calendar from senders outside of your organization. By default, meeting requests and responses from external senders are not applied to your calendar.
—Move notifications about forwarded meetings to the Deleted Items folder: This option if enabled, automatically places meeting forward notifications in the Deleted Items folder. By default, you will receive these notifications when a meeting you organize is forwarded to a new recipient by one of the meeting attendees. Selecting this option does not affect the actual processing of meeting request responses.
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