{"id":3926,"date":"2020-03-09T06:07:14","date_gmt":"2020-03-09T10:37:14","guid":{"rendered":"https:\/\/www.apps4rent.com\/blog\/?p=3926"},"modified":"2023-08-09T11:17:49","modified_gmt":"2023-08-09T15:47:49","slug":"sharepoint-migration-factors","status":"publish","type":"post","link":"https:\/\/www.apps4rent.com\/blog\/sharepoint-migration-factors\/","title":{"rendered":"Factors to Consider for SharePoint Migration"},"content":{"rendered":"\n<p>SharePoint migration can appear to be a daunting challenge for businesses at the outset. Planning for the change in advance can go a long way in simplifying the process. Businesses must take into consideration all aspects before embarking on the SharePoint migration challenge. We have surmised a list of factors that have to be taken into consideration to minimize uncertainties while <a href=\"https:\/\/www.apps4rent.com\/sharepoint-cloud\/\">migrating to SharePoint<\/a>.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Pre-Migration\nSharePoint Preparation<\/strong><\/h2>\n\n\n\n<p>The\nplanning of the migration process commences with acquiring a bird&#8217;s eye view of\nthe new environment. The focus of this step is to familiarize oneself with the\nnew environment in which the business will be operating. A good example would\nbe the consideration of the inventory comprising of all the assets and other\naspects that are critical to decision making. Here are some of the elements\nthat must be taken into consideration.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>The existing collection of sites.<\/li>\n\n\n\n<li>Solutions customizations.<\/li>\n\n\n\n<li>Pre-configured retention policies.<\/li>\n\n\n\n<li>Present collection of Lists and Libraries.<\/li>\n\n\n\n<li>Catalog of the existing list of Users and Groups.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Sanitizing\nthe Old SharePoint Environment<\/strong><\/h3>\n\n\n\n<p>This\nstep involves revisiting and taking stock of the existing contents in the\ncurrent version followed by the removal of unnecessary data and web components\namong other contents. This might be a cumbersome, yet critical process as the\nmigration process would be simper on a clean environment that doesn&#8217;t require\nreorganization of items. Here are some of the factors to consider while\nclearing out content from the old environment.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Delete all unused SharePoint groups, contents, workflows, and sites.<\/li>\n\n\n\n<li>Identify sites that have not been modified recently and have legacy content.<\/li>\n\n\n\n<li>Clear out items with too many custom permissions.<\/li>\n\n\n\n<li>Reorganize Lists and Libraries based on columns.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Optimize\nthe Destination SharePoint Environment<\/strong><\/h3>\n\n\n\n<p>The\ndestination environment must be programmed to accept the contents from the\nexisting site. This process involves making appropriate changes to the vanilla\npackage in terms of the workflows and data structures for managing content\nproperly. The steps may involve:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>SharePoint Server performance optimization.<\/li>\n\n\n\n<li>Web application configuration.<\/li>\n\n\n\n<li>Creating backups of critical resources.<\/li>\n\n\n\n<li>Identifying and rectifying corrupted files and data.<\/li>\n\n\n\n<li>Recreating and replicating customizations.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Evaluate\nTransfer Process Meticulously <\/strong><\/h3>\n\n\n\n<p>Once\nthe destination environment is ready for the reception of data, you are ready\nto carry out the SharePoint migration. If the volume of the contents that you\nare migrating is particularly large, it might be prudent to move a smaller\nchunk of contents to check the transfer efficiency. This would not only help\nidentify potential impediments early in the process but also help establish\nrealistic timelines for completing the SharePoint migration process more\naccurately.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Communicating\nInformation to End-Users<\/strong><\/h3>\n\n\n\n<p>The\nSharePoint migration process impacts stakeholders at several levels and keeping\neveryone in the loop is of paramount importance to avoid nasty surprises.\nBefore you initiate the migration process, make sure that you communicate the\nfollowing information with the end-users.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Reason for the migration and possible consequences.<\/li>\n\n\n\n<li>Expected time for the migration process.<\/li>\n\n\n\n<li>Anticipated downtime during the migration phase.<\/li>\n\n\n\n<li>Changes expected in the environment.<\/li>\n\n\n\n<li>Steps to be taken by the users.<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Performing\nthe SharePoint Migration<\/strong><\/h4>\n\n\n\n<p>SharePoint\nmigration is one of the most challenging tasks for any admin. Part of the\nreason is the fact that it is a highly subjective process. The source and\ndestination SharePoint version play an important role in the process. While\nMicrosoft provides a SharePoint Migration tool, it can be used only in a\nlimited number of scenarios such as SharePoint 2013 to SharePoint Online\nmigration. Admins might have to rely on third-party tools for other scenarios\ndepending upon the quantity and nature of data.<\/p>\n\n\n\n<h5 class=\"wp-block-heading\"><strong>Actions\nto Be Performed Post Migration <\/strong><\/h5>\n\n\n\n<p>The post-migration process involves ensuring that all stakeholders have required\nlevels of access in the new SharePoint environment and that the data integrity\nis maintained in the destination environment. Stated below are the steps to be\ntaken once the migration is complete.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Ensuring that all the data that was available in the old environment remains accessible in the current version.<\/li>\n\n\n\n<li>Creating backups before resuming operations.<\/li>\n\n\n\n<li>Deployment of custom solutions for redirecting users to the new link.<\/li>\n\n\n\n<li>Disabling the old environment to prevent inadvertent access.<\/li>\n\n\n\n<li>Initiating a crawl for the newly added content.<\/li>\n<\/ul>\n\n\n\n<h6 class=\"wp-block-heading\"><strong>A\nPiece of Advice Before Implementing SharePoint Migration <\/strong><\/h6>\n\n\n\n<p>Adopting the latest iterations of SharePoint is exciting and challenging at the same time. Users will be greeted with a new user interface and powerful new features. An upgrade to SharePoint is well worth the investment for most businesses. However, the importance of planning for SharePoint migration cannot be understated. <\/p>\n\n\n\n<p>Contact our team to know more about our <a href=\"https:\/\/www.apps4rent.com\/sharepoint-migration.html\">SharePoint hosting<\/a> and migration assistance.<\/p>\n\n\n<style>.stick_popup{margin-top: -190px !important;}@media only screen and (min-width:99px) and (max-width:767px){.popup1 {display: none;}.stick_popup{width: 100% !important;margin-left: -188px !important;}}<\/style>\n<link rel=\"stylesheet\" type=\"text\/css\" href=\"https:\/\/www.clouddesktoponline.com\/blog\/wp-content\/themes\/apps4rentoffice\/popup\/stick-to-me.css\"\/><script src=\"https:\/\/www.clouddesktoponline.com\/blog\/wp-content\/themes\/apps4rentoffice\/popup\/stick-to-me.js\"><\/script><script>$(document).ready(function(){$.stickToMe({layer:'#stickLayer'});});<\/script>\n<p><\/p>\n<div class=\"jquery-script-ads\" align=\"center\"><\/div>\n<div id=\"stickLayer\" style=\"display:none;max-width:1000px;height:auto; width:800px;background:#fff;\" class=\"stick_popup\">\n<div class=\"stick_close\" onclick=\"$.stick_close()\"><span onclick=\"clicky.goal( 'exit popup' );\">X<\/span><\/div>\n<div class=\"stick_content\" style=\"padding-left: 0px;padding-top: 0px;padding-bottom: 0px;\">\n<div class=\"col-md-6 popup1\" style=\"background: #f1ab4f;color: white;height:650px; background: -webkit-linear-gradient(rgba(254, 147, 6, 0.81), rgba(237, 114, 72, 0.73));\"><img decoding=\"async\" src=\"https:\/\/www.cloudappsportal.com\/wp-content\/uploads\/2020\/08\/sharepoint-apps4rent.png\" alt=\"Factors to Consider for SharePoint Migration\" style=\"margin-top: 100px;\"\/><\/div>\n<div class=\"col-md-6\">\n<p style=\"padding-top: 7px;color: #fe9306;margin-bottom: 10px;text-align: center;line-height: 35px;font-size: 27px;font-weight: 600;\">Need help with <font style=\"color: #375181;font-weight: 700;font-size: 30px;\">SharePoint<\/font> migration? Contact us now.<\/p>\n\n<div class=\"wpcf7 no-js\" id=\"wpcf7-f5768-o1\" lang=\"en-US\" dir=\"ltr\" data-wpcf7-id=\"5768\">\n<div class=\"screen-reader-response\"><p role=\"status\" aria-live=\"polite\" aria-atomic=\"true\"><\/p> <ul><\/ul><\/div>\n<form action=\"\/blog\/wp-json\/wp\/v2\/posts\/3926#wpcf7-f5768-o1\" method=\"post\" class=\"wpcf7-form init\" aria-label=\"Contact form\" novalidate=\"novalidate\" data-status=\"init\">\n<fieldset class=\"hidden-fields-container\"><input type=\"hidden\" name=\"_wpcf7\" value=\"5768\" \/><input type=\"hidden\" name=\"_wpcf7_version\" value=\"6.1.5\" \/><input type=\"hidden\" name=\"_wpcf7_locale\" value=\"en_US\" \/><input type=\"hidden\" name=\"_wpcf7_unit_tag\" value=\"wpcf7-f5768-o1\" \/><input type=\"hidden\" name=\"_wpcf7_container_post\" value=\"0\" \/><input type=\"hidden\" name=\"_wpcf7_posted_data_hash\" value=\"\" \/><input type=\"hidden\" name=\"_wpcf7cf_hidden_group_fields\" value=\"[]\" \/><input type=\"hidden\" name=\"_wpcf7cf_hidden_groups\" value=\"[]\" \/><input type=\"hidden\" name=\"_wpcf7cf_visible_groups\" value=\"[]\" \/><input type=\"hidden\" name=\"_wpcf7cf_repeaters\" value=\"[]\" \/><input type=\"hidden\" name=\"_wpcf7cf_steps\" value=\"{}\" \/><input type=\"hidden\" name=\"_wpcf7cf_options\" value=\"{&quot;form_id&quot;:5768,&quot;conditions&quot;:[],&quot;settings&quot;:{&quot;animation&quot;:&quot;yes&quot;,&quot;animation_intime&quot;:200,&quot;animation_outtime&quot;:200,&quot;conditions_ui&quot;:&quot;normal&quot;,&quot;notice_dismissed&quot;:false,&quot;notice_dismissed_rollback-cf7-5.9.5&quot;:true}}\" \/>\n<\/fieldset>\n<style>.inputf{font: 16px 'Roboto';font-weight: normal;font-style: normal;line-height: 25px;color: #2A363F;padding: 5px;font-size: 16px;border: #9d9fa0 1px solid !important;margin-bottom:20px !important;box-sizing: border-box;border-radius: 3px !important;width: 100%;}\n.cf7-style div.wpcf7-response-output{width: fit-content !important;margin: 0px;padding: 5px !important;border: none;}.button1 {padding: 15px 20px !important;font-size: 18px !important;background: #375181 !important;font-family: sans-serif;color: #fff !important;border: #9dbfff 2px solid;box-shadow: none;font-weight: bold;margin-bottom:0px !important;width: 100%;}\n<\/style>\n<style>@media only screen and (min-width:99px) and (max-width:767px){#content{margin-left:0px auto;}.sec {width:100% !important;float: none !important;}.html input[type=\"button\"], input[type=\"reset\"], input[type=\"submit\"]{font-size:16px !important;}}\n<\/style>\n<div style=\"float:left;padding-left: 15px;padding-right: 15px;padding-top: 15px;padding-bottom: 0px;\">\n\t<div style=\"float: left;margin-right: 15px;width:100%;\" class=\"sec\">\n\t\t<p><span class=\"wpcf7-form-control-wrap\" data-name=\"Name\"><input size=\"40\" maxlength=\"400\" class=\"wpcf7-form-control wpcf7-text wpcf7-validates-as-required inputf\" aria-required=\"true\" aria-invalid=\"false\" placeholder=\"Name*\" value=\"\" type=\"text\" name=\"Name\" \/><\/span>\n\t\t<\/p>\n\t<\/div>\n\t<div style=\"float: left;margin-right: 15px;width:100%;\" class=\"sec\">\n\t\t<p><span class=\"wpcf7-form-control-wrap\" data-name=\"contact\"><input size=\"40\" maxlength=\"10\" minlength=\"6\" class=\"wpcf7-form-control wpcf7-tel wpcf7-validates-as-required wpcf7-text wpcf7-validates-as-tel inputf\" aria-required=\"true\" aria-invalid=\"false\" placeholder=\"Contact Number*\" value=\"\" type=\"tel\" name=\"contact\" \/><\/span>\n\t\t<\/p>\n\t<\/div>\n\t<div style=\"float: left;v\" class=\"sec\">\n\t\t<p><span class=\"wpcf7-form-control-wrap\" data-name=\"email\"><input size=\"40\" maxlength=\"400\" class=\"wpcf7-form-control wpcf7-email wpcf7-validates-as-required wpcf7-text wpcf7-validates-as-email inputf\" aria-required=\"true\" aria-invalid=\"false\" placeholder=\"Email ID*\" value=\"\" type=\"email\" name=\"email\" \/><\/span>\n\t\t<\/p>\n\t<\/div>\n\t<p><span class=\"wpcf7-form-control-wrap office365\"><select name=\"office365\" class=\"wpcf7-form-control wpcf7-select\" aria-invalid=\"false\" style=\"width: 100% !important;margin-bottom: 25px;padding: 3px;width: 81.5%; padding-left: 5px!important;padding-top: 5px;padding-bottom: 5px;border: solid 1px #9d9fa0 !important;border-radius: 3px;;font-size: 16px !important;color: #656565;\"><option value=\"Select\">Migrating From?*<\/option><option value=\"SharePoint 2010\">SharePoint 2010<\/option><option value=\"SharePoint 2013\">SharePoint 2013<\/option><option value=\"SharePoint 2016\">SharePoint 2016<\/option><option value=\"SharePoint 2019\">SharePoint 2019<\/option><option value=\"SharePoint Online\">SharePoint Online<\/option><option value=\"Other\">Other<\/option><\/select><\/span>\n\t<\/p>\n\t<div style=\"float: left;margin-right: 15px;width:100%;\" class=\"sec\">\n\t\t<p><span class=\"wpcf7-form-control-wrap sharepoint\"><select name=\"sharepoint\" class=\"wpcf7-form-control wpcf7-select\" aria-invalid=\"false\" style=\"width: 100% !important;margin-bottom: 25px;padding: 3px;width: 81.5%; padding-left: 5px!important;padding-top: 5px;padding-bottom: 5px;border: solid 1px #9d9fa0 !important;border-radius: 3px;;font-size: 16px !important;color: #656565;\"><option value=\"Select\">Migrating To*<\/option><option value=\"SharePoint 2013\">SharePoint 2013<\/option><option value=\"SharePoint 2016\">SharePoint 2016<\/option><option value=\"SharePoint 2019\">SharePoint 2019<\/option><option value=\"SharePoint Online\">SharePoint Online<\/option><option value=\"Other\">Other<\/option><\/select><\/span>\n\t\t<\/p>\n\t<\/div>\n\t<div style=\"float: left;width: 100%;\" class=\"sec\">\n\t\t<p><span class=\"wpcf7-form-control-wrap\" data-name=\"msg\"><textarea cols=\"40\" rows=\"3\" maxlength=\"2000\" class=\"wpcf7-form-control wpcf7-textarea inputf\" aria-invalid=\"false\" placeholder=\"Message\" name=\"msg\"><\/textarea><\/span>\n\t\t<\/p>\n\t<\/div>\n\t<div>\n\t\t<p><input type=\"submit\" class=\"button1\" onclick=\"this.form.submit();this.disabled = true;\" value=\"SUBMIT REQUEST\" \/>\n\t\t<\/p>\n\t<\/div>\n<\/div><p style=\"display: none !important;\" class=\"akismet-fields-container\" data-prefix=\"_wpcf7_ak_\"><label>&#916;<textarea name=\"_wpcf7_ak_hp_textarea\" cols=\"45\" rows=\"8\" maxlength=\"100\"><\/textarea><\/label><input type=\"hidden\" id=\"ak_js_1\" name=\"_wpcf7_ak_js\" value=\"112\"\/><script>document.getElementById( \"ak_js_1\" ).setAttribute( \"value\", ( new Date() ).getTime() );<\/script><\/p><div class=\"wpcf7-response-output\" aria-hidden=\"true\"><\/div>\n<\/form>\n<\/div>\n\n<\/div>\n<\/div>\n<\/div>","protected":false},"excerpt":{"rendered":"<p>SharePoint migration can appear to be a daunting challenge for businesses at the outset. Planning for the change in advance can go a long way in simplifying the process. Businesses must take into consideration all aspects before embarking on the SharePoint migration challenge. We have surmised a list of factors that have to be taken [&hellip;]<\/p>\n","protected":false},"author":3,"featured_media":3975,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[137,32],"tags":[],"class_list":["post-3926","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-hosted-sharepoint-articles","category-microsoft-sharepoint-hosting"],"aioseo_notices":[],"_links":{"self":[{"href":"https:\/\/www.apps4rent.com\/blog\/wp-json\/wp\/v2\/posts\/3926","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.apps4rent.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.apps4rent.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.apps4rent.com\/blog\/wp-json\/wp\/v2\/users\/3"}],"replies":[{"embeddable":true,"href":"https:\/\/www.apps4rent.com\/blog\/wp-json\/wp\/v2\/comments?post=3926"}],"version-history":[{"count":2,"href":"https:\/\/www.apps4rent.com\/blog\/wp-json\/wp\/v2\/posts\/3926\/revisions"}],"predecessor-version":[{"id":8039,"href":"https:\/\/www.apps4rent.com\/blog\/wp-json\/wp\/v2\/posts\/3926\/revisions\/8039"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.apps4rent.com\/blog\/wp-json\/wp\/v2\/media\/3975"}],"wp:attachment":[{"href":"https:\/\/www.apps4rent.com\/blog\/wp-json\/wp\/v2\/media?parent=3926"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.apps4rent.com\/blog\/wp-json\/wp\/v2\/categories?post=3926"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.apps4rent.com\/blog\/wp-json\/wp\/v2\/tags?post=3926"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}