The following document has been designed to get your started quickly with our Services. The instructions given under Hosted Exchange 2010 section will help you in getting started quickly with the account setup; creating users; configuring your mail client; configuring your mobile device/BlackBerry and setting up your free SharePoint Site. Similarly, information given under the [...]

Issue: Unable to see “Open with Access” option in your browser. Basic Check: Please ensure that you are using IE 7.0 or higher. Please ensure that MS Office 2007 or higher is installed. Resolution: Verify if you are using a 32 bit or a 64 bit client machine. This is a known issue with 64 [...]

Note: These steps to integrate Outlook and SharePoint Foundation 2010 contacts, best work with IE 7 or higher.  SharePoint Foundation 2010 works best with IE 7 or higher.  Under test conditions we used Outlook 2007 and Outlook 2010. Note: Please ensure that you have access and right permissions to the relevant section in the SharePoint [...]

How to enable Anonymous Access in SharePoint Foundation 2010. NOTE: You need to have Administrator Access to make the changes. 1.   Login into your SharePoint site as a Site Administrator. 2.   At the Top Left Hand Side. Click on “Site Actions” 3.   Select Site Permissions. 4.    On the toolbar at the center, you will [...]

NOTE: You need to have a SharePoint Administrator Access to your SharePoint site to perform the steps given below. 1.   Browse to the site where you want to change the Top Link Bar order. 2.   Click on Site Actions and Select Site Settings. 3.   Click on Top Link Bar, Under Look and Feel. 4.   Click [...]

NOTE: You need to have a SharePoint Administrator Access to your SharePoint site to perform the steps given below to add a webpart to a SharePoint Foundation 2010 site. First you need to upload the web part before adding them to your page. I.   Uploading Web Part. 1.   From your parent site/top level website; click [...]

Here are instructions to integrate SharePoint Task Lists into Outlook in SharePoint Foundation 2010 Note: These steps best work with IE 7 or higher.  SharePoint Foundation 2010 works best with IE 7 or higher.  Under test conditions we used Outlook 2007 and Outlook 2010. Note: Please ensure that you have access and right permissions to [...]

Note:    These steps best work with IE 7 or higher.  SharePoint Foundation 2010 works best with IE 7 or higher.  Under test conditions we used Outlook 2007 and Outlook 2010. Note: Please ensure that you have access and right permissions to the relevant section in the SharePoint site.  In this case, the Document Library. [...]

Follow these steps if you are unable to use Windows Explorer Mode in for WSS 3.0.  Please note that this is workaround. NOTE: These steps have tried and tested on a Windows Vista machines in. Disclaimer: These steps involve turning on some services and making changes to the Windows Registry.  Please make changes at your [...]

How to remove “View All Site Content” link for anonymous users in SharePoint? NOTE: The steps provided here are related to changing properties of the masterpage using SharePoint Designer. Apps4Rent does not take any responsibility for any data loss or any other issues arising our of the steps. There are various factors which determine the [...]

Check out steps to upload mutliple documents into a document library There are four ways to upload multiple documents in a document library: Method 1: Using the Upload Multiple Documents Page (ActiveX) Click on Add New Document link Click on Upload Multiple Files… Select the Files you wish to upload Method 2: From the List [...]

Want to know how to change the properties on a document or item in a list? If you want to change the properties on a document or item in a list from a document library webpart or document library list page, then follow the following steps: If the menu is enabled on the webpart then [...]

Finding ways to send a link to a document to your friends, colleagues, boss, etc.? Then take a quick glance at how to send a document’s link to others Step 1 to send the document link Method 1: Sending a Link Via the Right Click   Right click exactly on the document you wish to [...]

How to move files between folders, document libraries, and sites in SharePoint? Were you eagerly searching Google to find ways to move files between folders, document libraries, sites? Then find below step-by-step ways to move files between folders, document libraries or sites: Method 1: Copy & Paste Go to the Source Document Library List Page [...]

Deleting items in the Recycle Bin is easy. How? The Recycle Bin plays as a safe net where the deleted documents, list items, lists, folders and files are stored. When you or site visitors delete any of these items from a Web site, the items are placed in the Recycle Bin. Items in the Recycle [...]

What is a Recycle Bin? Definition—As you all know, a Recycle Bin in used by Windows computers to store deleted items. Recycle Bin temporarily stores files and folders before they are permanently deleted. You can open the Recycle Bin by double-clicking the icon on the Windows desktop. The Recycle Bin window allows you to delete [...]

The “Modified by” field in workflow always show the Users Account information (DOMAIN\UserAccount), but not the user Preferred Name (User Name Eg. James Smith). When you create a Workflow on a Document Library using SharePoint Designer the Workflow would send out an approval status email to the users. For more info on  Apps4Rent’s hosted email [...]

SharePoint daily/weekly alerts do not work while the immediate ones do Consider a scenario where in a Windows SharePoint Services 3.0 farm environment, you have configured immediate, daily and weekly alerts to be triggered when changes are made to the content. You notice that while the immediate alerts are received, the daily and weekly alerts [...]

Troubleshooting Windows SharePoint Services 3.0 error message: “There are no items to show in this view of the <name of view> list” When you create a view for a custom list with a TEXT computed column and try to navigate to next page, you see the same first one page for all pages. If you [...]

Restore (SPD) operations from a backup file made after you converted a webpart to a XSLT dataview using SharePoint Designer, didn’t update the GUID Lists and shows a error message “Unable to display this web part” when you browse the restored Web page. This problem will also happen with STP (site template) files. In Web [...]

Inability to create a new document or check out an existing document in a Windows SharePoint Services 3.0 document library Consider the following scenario. You connect to a document library in a Microsoft Office SharePoint Server 2007 site or in a Microsoft Windows SharePoint Services 3.0 site by using Windows Internet Explorer 7 or Microsoft [...]

How to add formulas and functions in SharePoint? You can use formulas and functions in lists or libraries to calculate data by using calculate column. By adding a calculated column to a list or library, you can create a formula that includes data from other columns and performs functions to calculate dates and times, to [...]

Adding a Navigation Button in SharePoint with Content Editor Web Part We can add the navigation buttons on to SharePoint using Content Editor web part. The following steps need to be performed to add Navigation Buttons in SharePoint: 1. Upload the Image which you want to use for the button into SharePoint document library 2. [...]

Use SharePoint Designer to change the number of records displayed by a list web part You can change the number of records that a list web part displays in the browser. For example, you can have the list web part display all items or only a certain number of total items. You can also set [...]

Step by step instruction on how to embed a Google Map into Microsoft SharePoint site. : 1. Surf to Google Maps 2. In the text box on Google Maps enter the address which you want to display on your SharePoint website 3. Click on the Link button above the map on the right 4. Click [...]

When you use Office Access 2007, you can share, manage, and updated data from SharePoint sites in several different ways. Move data to a SharePoint site: When you move a database from Access 2007 to a SharePoint site, you create lists on the SharePoint site that are linked as tables in your database. When a [...]

To create a Data Form Web Part Below steps need to be performed : 1.  Open a page on a Microsoft SharePoint site using SharePoint Designer. 2.  To insert a Data Form Web Part, first select a Web Part Zone and choose Insert Data View from the Data View menu. 3.   A Data Source [...]

Instructions for creating and editing master pages in SharePoint sites A master page contains the page design and layout elements that you want to repeat on multiple pages in a site. Using master pages for these common elements gives your site a more consistent appearance.A master page can contain anything that you can put on [...]

Instructions to measure site performance and usage in SharePoint Designer 2007 using reports When we manage any SharePoint site, we are often asked questions about the site which include the following questions : How many people visit my site? Who are the top users on my site? What are the most frequently accessed pages and [...]

Instructions for exporting a Web package using SharePoint Designer 2007 When you create a Web package, the files that you choose to include are packaged and compressed in a single .fwp file. A Web package can include lists, libraries, any documents in those lists and libraries, Web pages, and Web Part Pages. However, when a [...]

Procedure to import a Web package using SharePoint Designer 2007 To deploy a Web package, you first open the destination Web site, and then perform the below steps to import the Web package into the site. 1. On the File menu, click Open Site. 2. In the Open Site dialog box, browse to and click [...]

Procedure to set a new page as the default master page in SharePoint Designer 2007 After you create a new master page in Microsoft Office SharePoint Designer 2007, you can quickly make the new master page the default master page for the entire site. Note When you set a new master page as the default [...]

Procedure to cancel/unsubscribe an alert: Alerts can be canceled or unsubscribed by 2 ways. It depends on the type of alert that you want to cancel. If a user wants to cancel/unsubscribe to the alerts that he receives he needs to follow the steps given below. 1. At the top of the site, click Welcome [...]

Instructions on how to set up and control inheriting permissions in Microsoft SharePoint When you stop inheriting permissions from a parent site, the SharePoint groups and related permissions from the parent site are copied to your site. You can then add, delete, or change the permissions of your wiki site. If you are not sure [...]

Step by step instructions on how to view the storage space quota data for a Microsoft SharePoint site, the steps listed below need to be performed : For more info on  Apps4Rent’s plans: • Hosted Microsoft SharePoint – Plans starting at $8.95 per month. SharePoint plans. • Hosted Exchange 2010 – Plans starting at $6.95 [...]

Error message when you try to add an existing Windows SharePoint Services 3.0 list to an Access 2007 database: “You do not have the necessary permissions to use the ‘<ListName>’ object” When the Windows SharePoint Services list contains a column name that has more than 64 characters, you receive an error message that resembles the [...]

Procedure for making a new content type available to content authors in SharePoint. After creating a new Content Type, making it available to be used by your content authors for publishing, you need to add it to the Pages library as follows: 1. Navigate to site action ->view all site content 2. In the Document [...]

Procedure to Cancel a SharePoint Workflow in Progress If an error occurs with a workflow, or a workflow stops responding when users submit task information, the workflow can be canceled. When you cancel a workflow, the workflow’s status is set to Canceled, and all of the tasks created by the workflow are deleted. You must [...]

Why is a user prompted for authentication when opening an Office document from a web server? When Internet Explorer opens an Office document, it spawns the appropriate Office application passing the URL to the document.  The Office application then will attempt to access the document directly from the server.  This is different from other browsers [...]

Unable to Edit Newly Created SharePoint Task by a User Who is Assigned the Task The newly created task should be editable by the owner of the task and by the user assigned to the task. Click on the advanced permissions for the Task List (Task list–>List settings–>Advanced settings) Check if the current setting is [...]

Procedure to allow upload of files larger than 28 MB on a Window Server 2008-based computer running WSS 3.0 and IIS 7.0 The following discussion is applicable to the subscribers of Apps4Rent’s dedicated SharePoint hosting. To work around this problem, follow these steps: Use Notepad to open the Web application Web.config file. By default, this [...]

How to Activate or Deactivate a Three-State Workflow in a SharePoint Site Collection? The following discussion is applicable to the subscribers of Apps4Rent’s shared or dedicated SharePoint hosting. By default, the Three-State workflow is already active as a site collection feature for Microsoft Windows SharePoint Services 3.0 site templates. However, if your organization has customized [...]

When we view the columns in SharePoint document library we get Error Message <!– #Rendered Failed–> The first step is to recreate the issue.  Below were the steps to reproduce this particular issue: 1.  Create a new WebApp with a site collection using team template. 2.  Click on Lists in the Quick launch bar and [...]

Step by step instruction on how to redirect HTTP based Microsoft SharePoint to HTTPS NOTE: This discussion is NOT applicable for all hosted SharePoint sites hosted with us. This is only for hosted SharePoint sites which have been setup by us on SSL. SSL is an add-on feature. First you will need to enable SSL [...]

Reasons for users getting “unauthorized access” error sporadically in SharePoint: There are various reasons why you would get this error. Most often the issue lies with the permissions on the Site/Library/List. To isolate the cause check the following details 1. Please make sure that you have the permission for the item (list, library) or subsite [...]

Procedure to upload multiple files onto a SharePoint site: You would need to use the Explorer mode in SharePoint to upload multiple files. 1. Get to the destination (where you want the files to be) 2. Click on “Actions” and on the drop down click “Open with Windows Explorer” 3. Finally, copy the files from [...]

Procedure to push the SharePoint tasks into Microsoft Outlook and BlackBerry 1. Login into the SharePoint site. 2. On the Quick Launch, under Lists, click Tasks. 3. Click Actions, and then select Connect to Outlook. 4. A Microsoft Office Outlook dialog box appears, stating you should only connect lists from sources that you know and [...]

Procedure to install templates on a SharePoint site: 1. Please ensure the following. a. The extension is in the STP format. b. Template does not need a server side modification. c. The template should also not have a webpart which needs to be installed from the server side. NOTE: You cannot install .WSP file directly [...]

Procedure to make a particular page on SharePoint site available to all visitors, that is, to allow anonymous access. You can make a site or a subsite available for everyone. For a top level site to be accessible without a login prompt; please follow these steps: 1. Open the site on which you want to [...]

Procedure to replace the default logo on a SharePoint site: Firstly you need to have the logo anywhere on your computer ( some where on the hard drive suppose saved on your desktop as say logo.jpg) Then: 1. Go to your SharePoint site 2. Click on Site Action > Click on Create > Choose Picture [...]

Adding SSL to the SharePoint site is an add on service. Once you add the SSL; your data is more secure as you would be accessing the site via HTTPS:// and not the normal un-encrypted HTTP.

Here is a link to a Demo Video on Microsoft’s site that demonstrates some of the features included in Windows SharePoint Services 3.0. SharePoint Demo Video Related Links Best SharePoint Hosting Price Free WSS 3.0 Hosting Application Templates Hosting Concepts – Windows SharePoint Services 3.0 Windows SharePoint Services 3.0 vs WSS 2.0 Windows SharePoint Services [...]

To create and manage SharePoint sites with Windows SharePoint Services 3.0, please read through the following document. http://apps4rent.com/downloads/Sharepoint/WSS_3.0_Creating_And_Managing_sites.pdf Related Links: Best SharePoint Hosting Free Microsoft SharePoint Hosting Templates Apps4Rent’s SharePoint Site Hosting Services Pointing your SharePoint site after signup Adding a new SharePoint site with new domain How many SharePoint sites can I add? Adding/Modifying [...]

Step by step instructions on how to set up and configure time zones for events in a Microsoft SharePoint calendar. For more info on  Apps4Rent’s hosted email plans: • Hosted Microsoft SharePoint – Plans starting at $8.95 per month. See plans. • Hosted Exchange 2010 – Plans starting at $6.95 per month. See plans. • [...]

Getting notifications for changes made to a SharePoint site. You can get e-mail notification’s whenever content is added/modified/deleted from the site by following these steps: 1. Log into the SharePoint site and click your name (in the upper right corner). 2. Choose “My Settings”. 3. Choose the “Edit Item” tab and enter your correct email [...]

It is assumed that you have already signed up for Apps4Rent’s SharePoint site and wish to point an existing domain name to your SharePoint site. This is accomplished by changing the CName Record of your domain by contacting your domain registrar. What is the “CName” record for the Apps4Rent SharePoint site. NOTE: Please follow the [...]

Follow the instructions below to add users to a SharePoint Site. Adding Users: 1. Click on Site Actions and select Site Settings. 2. Click on People and Groups. 3. Click on New and select Add Users. Note: Please ensure that the user has been added from the  Control Panel first. For steps on adding users [...]

Follow the following steps to editing a SharePoint User’s role within a SharePoint site: 1. Go to Site Settings. 2. Select Manage Users. 3. Select user for which you wish to edit the role. 4. Change the user’s role with the help of check boxes. With the best SharePoint hosting price plans in the industry, [...]

Follow the steps below to add or modify a theme within a SharePoint site. 1. Click on Site Actions and Select Site Settings. 2. Click on Site theme from the Look and Feel options. 3. Select Theme and Apply. With the best SharePoint hosting price plans in the industry, Apps4Rent provides any sized business the [...]

Follow the steps below to Create a Master Page in a SharePoint site The easiest way to create a master page in a SharePoint site is to start with an existing master page and modify it: 1. On the Site Actions menu, click Site Settings. 2. In the Galleries section, click Master pages. 3. Click [...]

Follow the instructions below for editing Master pages in a SharePoint site 1. On the Site Actions menu, click Site Settings. Note: On a site for which the Site Actions menu is customized, point to Site Settings, and then click the settings that you want to view. 2. In the Galleries section, click Master pages. [...]

Please follow the instructions below to add a new SharePoint site: NOTE: This is applicable only for WSS 3.0. This document will help you in adding a new SharePoint site. You need to add the site from the control panel. There are two points that you need to remember. Please ensure that you point the [...]

Follow the instructions below to integrate SharePoint Task lists with Microsoft Outlook 2007. 1. On the Quick Launch, under Lists, click Tasks. 2. Click Actions, and then select Connect to Outlook. 3. A Microsoft Office Outlook dialog box appears, stating you should only connect lists from sources that you know and trust. Click on Yes. [...]

Follow the steps below to create and assign tasks in SharePoint 1. On the Quick Launch menu, under the Lists section, click on Tasks. 2. Select the task you want to assign to someone and in the drop down menu, select Edit Item. 3. Click on the Browse icon beside the Assigned To form field. [...]

How do I create SharePoint Meeting Workspaces from Outlook 2007. You can create a Meeting Workspace site whenever you create a meeting request in Outlook 2007. A Meeting Workspace can be used to share your meeting objectives, publish documents, track tasks and do other collaborative actions pertaining to that specific meeting all from one central [...]

Creating a SharePoint Document library A library is a location on a site where you can create, collect, update, and manage files with team members. Each library displays a list of files and key information about the files, which helps people to use the files to work together. You can create and manage documents, spreadsheets, [...]

Procedure to Manage Sharepoint Alerts in Micrsoft Outlook 2007 1. In Outlook 2007, click Tools, and then click Rules and Alerts. 2. Click on the Manage Alerts tab. 3. Click the New Alert button. 4. In the Web site Address text box, type the URL of your SharePoint site that contains the item for which [...]

Instructions to View SharePoint Calendar with Outlook Calendar: 1. On the Quick Launch, under Lists, click Calendar. 2. Click Actions, and then select Connect to Outlook. 3. A Microsoft Office Outlook dialog box appears, stating you should only connect lists from sources that you know and trust. Click Yes. 4. Your personal Outlook 2007 calendar [...]

Instructions to Add a Link to the SharePoint Quick Launch toolbar. 1. Log in and navigate to the site for which you want to add a link. 2. Click on Site Actions and select Site Settings. 3. Under Look and Feel, click on Quick Launch. 4. Once in the Quick Launch page, click on New [...]

Adding a Link on SharePoint Top Link Bar 1. Log in and navigate to the site for which you want to add a link. 2. Click on Site Actions and select Site Settings. 3. Under Look and Feel, click on Top Link Bar. 4. Click on New Link. 5. Type in the Web address to [...]

Adding a Web Part to a SharePoint site. In order to add a Web part to a SharePoint page, you will first need to upload the Web part to your SharePoint site and then add it to a specific page. Step 1 Uploading the Web part to SharePoint. 1. Make sure you are logged in [...]

Follow the procedure below to change the order of headings and sub-links in SharePoint Quick Launch: 1. Log in and navigate to the site for which you want to add a link. 2. Click on Site Actions and select Site Settings. 3. Under Look and Feel, click on Quick Launch. 4. Once in the Quick [...]

Changing the order of links in SharePoint Top Link Bar. 1. Log in and navigate to the site for which you want to add a link. 2. Click on Site Actions and select Site Settings. 3. Under Look and Feel, click on Top Link Bar. 4. Once in the Top Link Bar page, click on [...]

Creating a Blog Site within SharePoint 1. Click on Site Settings, and click on Create. 2. Under Web Pages, click on Sites and Workspaces. 3. In the New SharePoint Site page, complete all the form fields and make sure you select Blog under Select a template. 4. Click on Create. Your new Blog site was [...]

Deleting a Top Link Bar item in SharePoint site 1. Log in and navigate to the site for which you want to delete a link. 2. Click on Site Actions and select Site Settings. 3. Under Look and Feel, click on Top Link Bar. 4. Click on the little icon beside the link you want [...]

How to Integrate SharePoint Document Library with Microsoft Outlook 2007 1. On the Quick Launch menu, under the Documents section, click on your document library. 2. Click Actions, and then select Connect to Outlook. 3. An Internet Explorer Security warning dialog box might appear stating: A website wants to open web content using this program [...]

Integrating Microsoft Windows SharePoint Services 3.0 Contacts with Outlook 2007 With Outlook 2007 and Windows SharePoint Services, you may now synchronize information in two directions for items in Contacts Lists. Follow these instructions to connect Outlook 2007 to your SharePoint Contacts: 1. On the Quick Launch menu, under the Lists section, click on your Contacts. [...]

How to Manage Permissions for SharePoint Lists, Library, Folder, Document, or List Item. Microsoft Windows SharePoint Services 3.0 provides the ability to manage permissions (permission: Authorization to perform specific actions such as viewing pages, opening items, and creating subsites.) on individual lists and libraries, and on individual folders, documents, and list items within those lists [...]

How to Manage SharePoint Groups: A good tutorial is available on the Microsoft Office Web site on how to manage groups in SharePoint. It will show you how to add users to a SharePoint group or directly to a site, how to remove users from a SharePoint group, how to create or delete a group, [...]

How to backup and restore a SharePoint Site over 24 MB using SharePoint Designer 2007? Microsoft Sharepoint Designer 2007 may have problem to backup a Sharepoint site over 24 meg. Here is a workaround to be able to take a full backup of your Sharepoint site and restore that one to your portal with Apps4Rent: [...]

Modifying the default Team Discussion board in SharePoint. The Team Discussion board is created for you when Windows SharePoint Services 3.0 creates a new site. You can customize the Team Discussion board by changing its name or other settings. To do this, you must have permission to change the design of lists on your site. [...]

Step by step instruction how to create, set up and configure a new discussion board in Microsoft SharePoint You can create a new MS SharePoint discussion board if you want to have multiple discussion boards on your site, or if you deleted the Team Discussion board and want to create a new one. For more [...]

How to set up a SharePoint discussion board to receive e-mail? If the participants belong to a SharePoint group that has an e-mail distribution list, a discussion board can be a part of the e-mail list. Then, when the participants send e-mail to members of the group, their discussions are automatically added to and archived [...]

Instructions to start a discussion on SharePoint Discussion Board? You may want to provide a message to welcome new members to the discussion board or to describe some guidelines for using the board. 1. If your discussion board is not already open, click its title on the Quick Launch. 2. On the New menu, click [...]

How do I create a list from a list template in SharePoint? Microsoft SharePoint Services 3.0 includes several different types of lists, ranging from a calendar to a contacts list. Although some of the settings vary among the lists, you can use the same basic procedure to create any type of list in SharePoint. For [...]

Step by step instructions on how to create a custom list in SharePoint Creating a custom list in Microsoft SharePoint is similar to creating a default list, except that the custom list comes with only a few columns, such as Title. After you create a custom list in MS SharePoint, you can add columns to [...]

How to create a SharePoint list based on a spreadsheet? You can save time when you create a list by importing a spreadsheet file, if your data is already in a spreadsheet format. When you create a list from a spreadsheet, its headings become columns in the list, and the rest of the data is [...]

How to add a column to a SharePoint list? Columns help your group to categorize and track information, such as your department name or project number. You have several options for the type of column that you create, including a single line of text, a drop-down list in which you specify the options, a number [...]

Step by step instruction on how to customize the default calendar in Microsoft SharePoint. A MS SharePoint calendar is created for you when Windows SharePoint Services 3.0 creates a new SharePoint website. You can customize the MS SharePoint calendar by changing its name and other settings. In order to do so, you must have permissions [...]

How do I create a new SharePoint calendar? 1. Click View All Site Content, and then click Create on the All Site Content page. 2. Under Tracking, click Calendar. 3. In the Name box, type a name for the calendar. The calendar name is required. The name appears at the top of the calendar page, [...]