To schedule resources in Outlook, please follow the steps given below. Please ensure that you have created the Resource from Control Panel. 1.   Open a Meeting Request in Outlook. 2.   Click “Add Attendees” 3.   Select the resource. 4.   Click the Resources Button. NOTE: If the resource is added in the required field or the Option [...]

Auto-Complete feature in Outlook if turned ON saves time.  However, at times, you may want to delete some e-mail addresses that you see in the drop down or suggested list that Outlook provides when you start typing the e-mail address. To delete the e-mail address from the drop down in Outlook, please follow the steps [...]

There are many known issues related to running Microsoft Outlook with Windows Terminal Server. Outlook features that do not work include the following: Offline store (OST) files and features that rely on the OST (i.e., Cached Exchange and Offline mode, client side Junk E-mail filtering) Forms Designer and the Microsoft Visual Basic Scripting Edition (VBScript) [...]

How to see bcc or blind carbon copy list for sent messages in Microsoft Outlook? What is BCC? Bcc is the blind carbon copy. You use the Bcc field (Find | Bcc Field) to enter addresses when you don’t want recipients to see who the message was distributed to. The person receiving the message will [...]

In order to view Internet message headers in Outlook 2010 use the below mentioned method: In Outlook 2010, you need to open the message and either go to the Tags section of the ribbon or go to File, Properties. Click on the Expand button (highlighted in yellow) in the lower right corner to show the [...]

How to change or modify the default data file in Microsoft Outlook? If you are using an existing PST, add it to your profile using the File, Open, Outlook Data File menu. The PST can be stored anywhere on your hard drive. From the Tools, Email Accounts menu, select View or change existing email accounts. [...]

By default, Personal Folders (.pst) and Offline Store (.ost) files are available in Unicode format in Microsoft Outlook 2010. The overall size of .pst and .ost files have a pre-configured limit of 50 GB. This limit is larger than the current limit for Unicode .pst and .ost files in Microsoft Office Outlook 2007 and in [...]

ow to move the IMAP personal folder (*.pst) ? In order to move the IMAP personal folder (*.pst), you have to first close Outlook, then make sure Outlook is not listed in Task Manager, Processes tab, a few minutes after you close it. Steps to move the IMAP personal folder (*.pst) Open the profile (Control [...]

A default program is one that is designated by the user or by another program to be used for a certain action. Internet Explorer allows you to select a default e-mail program to handle e-mail links. Once you have configured your software to make Yahoo! Webmail your default email program, clicking on an email address [...]

How to view a yearly calendar in Outlook? In order to view a yearly calendar in Outlook, you have to drag either the Navigation pane separator bar or the To-do bar/Taskpad bar inward so that it shows more navigation calendars. If needed, you can slide the Taskpad down. In Outlook 2007 or Outlook 2010, to [...]

Symptoms: When composing an e-mail message, you select the HTML message format, and then one or more of the following occurs: You cannot use HTML tags to compose your message. When you paste HTML code into the message, you see only the HTML code, not the rendered HTML that you expect to see. You cannot [...]

How to delete or remove old email addresses in Outlook from cache? Most of the times users face issues with old email addresses saved in the outlook cache when sending email to an old client. If the old client`s company has changed their domain from abc.com to xyz.com then the user who is sending the [...]

How to fix the error: “Microsoft Outlook 2010 has stopped working, close program, windows will check for solution” This issue might occur if Outlook is installed in a compatibility mode. To check if Outlook is in a compatibility mode: 1) Open My Computer>Local Disk C>Program Files>Microsoft Office>Office 12>Outlook.exe. (Note: if you are using a 64bit [...]

For Microsoft Outlook 2003: 1. Go to the Sent Items folder. 2. Find the message you want recalled and double-click it. 3. Go to the Actions menu and select Recall This Message. 4. To recall the message: Select Delete unread copies of this message. (Note: the recipient needs to have Outlook opened for the message [...]

Scheduling a later delivery of email sent out from Microsoft Outlook You can delay the delivery of an individual e-mail message or you can use rules to delay the delivery of all messages by having them held in the Outbox for a specified time after you click Send. How to delay the delivery of a [...]

Resolving or deleting duplicate contacts in Microsoft Outlook If you save a contact with the same name or e-mail name as one that already exists in your Contacts folder, Microsoft Outlook displays a dialog box with options to either add the duplicate contact as a new contact or update the existing contact with the new [...]

Importing or Exporting a Set of Rules in Microsoft Outlook When you import rules, they are added to the end of the list of rules. You can import only one set of rules at a time. When you export rules, they are saved in a file with an .rwz extension. In the Navigation Pane, click [...]

Does Microsoft Outlook performance improve after defragging? Workstations with ever-changing data stored on the local hard drives can and do develop substantially fragmented. Increased fragmentation on the local hard drive can have a negative impact on performance for read/write-intensive applications such as Outlook where Outlook is using either personal folders (.pst) or offline folders (.ost). [...]

Enabling Encryption in Outlook 2003 The ability to encrypt MAPI connections in Microsoft Office Outlook 2003 isn’t enabled by default as it is in Office Outlook 2007. If you want to enable encryption of MAPI connectivity between Outlook 2003 and Microsoft Exchange Server 2003 and higher, you need to make a change to Outlook 2003. [...]

Encrytping a .pst file in Microsoft Outlook 2007 In Microsoft Office Outlook 2003, when you create a new Outlook Data file, also known as a Personal Store (.pst), there is an option to select an encryption level. The choices are No Encryption, Compressible Encryption (default), and High Encryption. These options have been removed for Office [...]

How to resolve the error 0x800CCCDD in Outlook 2007 with IMAP? Symptoms: Getting error Your IMAP server has closed the connection.  This may occur if you have left the connection idle for too long. Account: ‘mail1.apps4rent.com’, Server: ‘mail1.apps4rent.com’, Protocol: IMAP, Server Response: ‘Connection is closed. 15′, Port: 993, Secure(SSL): Yes, Error Number: 0x800CCCDD’ RESOLUTION: Logon [...]

The integration between Outlook 2007 and Internet Explorer’s RSS system will slow down Outlook 2007. If you do not want to use Outlook 2007 for your RSS feed reader or aggregator, here is how to remove this feature from Outlook. Sadly, there is no command, option, or registry hack to hide the RSS icon or [...]

How to setup and configure Outlook 2010 with MS Exchange Server. 1. Click on Start and go to Control Panel of your desktop. 2. Click on Mail Icon in Control Panel of your desktop. 3. Please click on Show Profiles and select Add [Type in the desired name you would like to give for the [...]

How to connect and configure MS Outlook for Microsoft Exchange using auto-configuration Wizard Note: Microsoft Outlook must be closed before running the Auto-configuration Wizard. Steps: 1. Download the Wizard using this link: https://cp.apps4rent.com/csignup/ProfileConfigurator.exe 2. Double Click on ProfileConfigurator.exe and then Click Run. 3. In the Outlook Profile name field, enter profile name of your choice [...]

Here is the POP3 settings for Exchange uses who still want to use POP3. POP3 Settings Incoming Mail Server: mail1.apps4rent.com Outgoing Mail Server: mail1.apps4rent.com Inside Outgoing Server Tab: Check “My Outgoing server requires authentication” Enable “Use Same Settings as Incoming Mail Server” Incoming Server (POP3):995 Advanced Tab check mark “This server requires an encrypted connection [...]

Procedure to enable auto-replies to go to external Internet e-mail addresses: 1. Configure Outlook 2007 for the account for which you want to use Auto-Reply feature on. 2. Open your Outlook and go to Tools, and then Rules and Alerts. 3. Click on New Rule, under Start from blank rule choose Check messages when they [...]

Once your hosted Exchange account is activated, you can export your emails from your old Outlook profile. Then set up your Apps4Rent Exchange account in Outlook and import the e-mails. Related Links: Hosted Apps – Exchange SharePoint Business Email Hosting Hosted SharePoint Exchange Services Best SharePoint Hosting Price Free Microsoft SharePoint Hosting Templates Hosted Exchange [...]

Please follow the steps below to fix issues with your offline address book: 1.    Ensure CName entry for autodiscover.<your_domain_name.com> -> autodiscoverredirect.apps4rent.com is set. 2.    Open Outlook and download Offline Address Book – Tools – Send & Receive Settings – Download Offline Address Book Related Links: Hosted Apps – Exchange SharePoint Business Email Hosting Hosted SharePoint [...]

To configure reply to email address you will need to create an ALIAS first: 1. Click on the User for which you want to create an alias. 2. A new “User Info” window opens up. 3. Scroll down and locate “Exchange Info”. 4. In the E-mail Prefix add a new row. For example if the [...]

To address the issue emails not getting delivered; we will need to check the following: 1.    Please ensure your Domain MX records are pointed correct to our Exchange server (please make sure to point to the MX mentioned in the welcome mail you received while signing up): domainname.com mx1.hostmailserver.com, use priority 10 domainname.com mx2.hostmailserver.com, use [...]

How to configure Outlook Anywhere in Microsoft Outlook 2007. Perform the following steps to create the Microsoft Outlook 2007 profile: 1. Open Control Panel. 2. Double Click on Mail. 3. Click on Add button. 4. Enter a profile name of your choice and hit OK. 5. On the “Add New E-mail Account screen, enter your [...]

How to set up Outlook Express for Apps4Rent hosted Exchange mailboxes Enter the following details while configuring the account in Outlook Express. 1. Enter your name. 2. Switch to the new Identity-if prompted. 3. Enter your Display Name and click on Next. 4. Enter your e-mail address. 5. From the drop down select IMAP. 6. [...]

How to save Exchange mailbox password in Outlook 2003. You can avoid the password prompt from popping up every time you open Outlook 2003, by following these steps.  As such this step has been recommended by Microsoft and the steps will work with Outlook 2003 on Windows XP.  Please note that these are suggested steps [...]

How to resolve certificate error in Microsoft Outlook. If you are getting the certificate error in Outlook and you want to get rid of it then you need to make the changes to the DNS of your domain name including CName in autodiscover record.  These changes can be done either by your registrar or by [...]

How to configure RPC over http in Outlook 2003. Perform the following steps to create the Outlook 2003 profile: 1. Open Control Panel 2. Double Click on Mail 3. Select the option Add a new e-mail account and hit Next button 4. Choose Microsoft Exchange Server for the type of server and click Next 5. Enter the following details. a.   [...]

How to create resource mailboxes in Apps4Rent hosted Exchange using Outlook 2007. 1. Create the new Resource mailbox from control panel. Steps to create Resources in your control panel have been provided HERE. 2. Once created it should be visible in the GAL and you can schedule meetings. 3. When you click the address book [...]

How to configure Outlook 2007 manually. 1. Click on Start and go to Control Panel of your desktop. 2. Click on Mail Icon in Control Panel of your desktop. 3. Please click on Show Profiles and select Add [Type in the desired name you would like to give for the profile]. 4. Select Manually Configure [...]

Hpw to configure IMAP settings in Outlook 2007. Please follow these steps to setup your Outlook 2007 for IMAP. 1.   Goto your desktops Control Panel. 2.   Click on Mail and the click on Show Profiles. Click on Add. 3.   Give a name to the profile. 4.   Check Manually configure server settings or additional server types. [...]

How to migrate your existing Exchange mailboxes to Apps4Rent. NOTE: You will have to configure previous providers mailboxes via POP3 and download them locally and then follow these steps. 1. Access your exchange account using Outlook and export the existing mailbox by following the steps given below. a. Click File and Select Import/Export. b. Select [...]

Changing MX entries: Changing MX records and adding the CNAME are very important for your mail servers to work. For details related to changing your MX records, please visit the following link. The steps will also help you in adding MX records if your Domain Registrar is either Enom, GoDaddy, or Network Solutions. http://www.apps4rent.com/faq-i-just-signed-up-how-do-i-get-started.html Related [...]

Messages Stuck in Outlook: 1. Open the message in the Outbox and close it again. Now left click once on the message and press the Delete key on your keyboard. 2. Put Outlook in Offline mode. With Outlook open, select File, then scroll and select Work Offline (see image 1). 3. Now restart Outlook and [...]

This document outlines various roles and permissions available in Outlook for sharing folders; calendars and items. Most often you just need to right click on the item; calendar or folder and click on Properties. After clicking Properties Select Permissions and then click on Add to add users. You can refer the table given below for [...]

Opening another persons Exchange Calendar: You can quickly view another person’s shared default Microsoft Exchange Calendar from the Navigation Pane.  You will be able to add items or read them or modify them; based on the permissions provided by the Owner of the Calendar. 1.   In Calendar, click Open a Shared Calendar. 2.   Type a [...]

How to share your default Calendar folder: 1.   In Calendar, in the Navigation Pane, right-click the calendar folder for which you want to change permissions. 2.   Click Change Sharing Permissions. Do one of the following: Manage access permissions for everyone. a.   On the Permissions tab, in the Name box, click Default. b.   Under Permissions, in [...]

How to add mailboxes to your Outlook Profile: There are more than one ways to share other persons mailbox.  The procedure here will help you in sharing the entire mailbox of the other person and its sub-folders.  Please note that the person whose mailbox you wish to share has enabled sharing and give you adequate [...]

ERROR MESSAGE: Task ‘Microsoft Exchange Server’ reported error (0x8004010F) : ‘The operation failed. An object could not be found.’ If you have just started using our service then you may receive this error for the first day.  You can safely ignore this message.  However, we strongly urge you to verify if the DNS records are [...]

How to migrate or upload existing or old Outlook e-mails to Exchange If you want to move/migrate your existing mails to your Apps4Rent Hosted Exchange Mailbox, then please download the document and follow the steps given in the document. http://www.apps4rent.com/downloads/Outlook/Importing PST.pdf Related Links : Hosted Apps – Exchange SharePoint Business Email Hosting Hosted SharePoint Exchange [...]

Open a Document Location You can only open locations for which you have been given access by your organizations system administrator. To open a document location 1.   Click Open Location in the Documents Navigation Pane. 2.   Type the location of the folder or document library to be opened in one of the following formats: Windows [...]

How to add or remove attendees to a meeting   Please create a meeting first and then follow the steps given below. To add attendees to a meeting: 1. Type the names of attendees in the Required or Option fields. You can also add names, distribution lists, or resources (such as a conference room) to [...]

Configure users as delegates of the Outlook mailbox: 1. In Outlook click on Tools 2. Select Options. 3. Click on Delegates tab. 4. Click Add 5. Select Users you wish to be delegate. 6. Click Add. 7. Click OK. 8. Select Editor for all Folders. 9. Check “Delegate Receives copies of meeting-related messages sent to [...]

How to share folders in Outlook with other Exchange account users. 1. To share an e-mail folder, in the Navigation Pane click Mail. 2. Right-click Mailbox – your name, and then click Sharing. 3. Click Add. 4. Select the other person that you want to give permissions to, and then click Add. 5. Select the [...]

How to create an appointment in Outlook: 1. Go to Calendar. 2. From the toolbar, click New. Alternately, you can also double click a time slot inside the calendar view. 3. Enter a brief description of the appointment in subject field. 3. Enter the location where the appointment occurs. 4. Select the relevant date and [...]

How to create in hosted Exchange the equivalent of Catch All account in POP e-mail Due to the following reasons we DO NOT provide CATCH ALL account feature but we suggest a workaround using aliases. Reason: Catch-all account is essentially used in POP based e-mail services.  All e-mails which have your domain name but no [...]

Please use the following SPF Record; based on the Hosted Exchange plan you have. For Hosted Exchange 2010 users: v=spf1 a mx ptr ip4:69.160.246.135 ip4:69.160.246.125 ip4:69.160.246.126 ip4:198.77.13.239 ip4:38.101.176.202 Hosted Exchange 2007 “v=spf1 a mx ptr ip4:198.77.13.241 ip4:198.77.13.239 ip4:204.145.70.14 ip4:204.145.70.15 ip4:38.101.176.207 -all” Related Links : Exchange Webmail Business Email Hosting Best SharePoint Hosting Price Hosted Apps [...]