How to share folders in Outlook with other Exchange account users.

1. To share an e-mail folder, in the Navigation Pane click Mail.
2. Right-click Mailbox – your name, and then click Sharing.
3. Click Add.
4. Select the other person that you want to give permissions to, and then click Add.
5. Select the person’s name in the list, and then for Permission Level, select Reviewer.
6. Click OK.
7. Right-click the folder you want to give the other person permissions to view, and then click Sharing.
8. Click Add.
9. Select the other person you want to give permissions to, and then under Add Users, click Add.
10. Select the person’s name in the list, and then for Permission Level, select Reviewer.

NOTE: If you want the person to be able to change items, select Editor.

To share a folder that is not directly beneath Mailbox – user name, like the Inbox, Contacts, Calendar, Notes, or Journal folders, you must do the following on each folder that is higher in the folder tree.

1. Right-click the folder, and then click Sharing.
2. Click Add.
3. Select the other user you want to give permissions to, and then under Add Users, click Add.
4. Select the user’s name in the list, and then for Permission Level, select None.

NOTE: The top folder, Mailbox – Your Name, must be shared to share any folder beneath it.
NOTE: The Inbox folder must be shared to share any of the folders beneath it, such as the Prospective clients folder. You can set the Inbox folder permissions to “None” to prevent others from viewing the contents.
NOTE: The Prospective clients folder should have at least Reviewer permissions for other people to view the contents.

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